Over the last few years, I’ve had the opportunity to work in the backend of 6 and 7-figure businesses. There’s one common theme I see repeatedly with each client I work with. This mistake is costing them hours of time in their business, and therefore money left on the table.
The good news? I’m here to save you a few steps.
So what’s the number one mistake? Lack of organization.
You can have all the sales plans, the best content, and prettiest graphics, but if the backend of your business is disorganized, you’re holding yourself back from that next level of success.
The number one thing a lack of organization affects - your energy.
When your business is disorganized, you’re constantly working from a reactive state of mind instead of a proactive state. This is where things are missed, and mistakes are made. A lack of organization reduces the likelihood of everything running smoothly. Of course, even with the best-organized plan in place mistakes happen, but they happen far less when you’re organized. The result of constant reactive action? Drained energy. You end up spending more time on the backend tasks instead of engaging with your clients or target audience and doing the things you love in your business.
The number two thing a lack of organization affects - your time.
Not only are you mentally drained by the reactive process, but you’re losing so much time. Whether it’s fixing mistakes, or writing content or searching for things last minute that you don’t know where you put them, this is valuable time you could be spending with your clients or doing business-building activities. If you’re not doing so already, track your time. See how much you’re spending in the backend of your business. Once you get organized, you’ll spend much LESS time searching for things and re-inventing the wheel and so much more doing what you love.
The number three thing a lack of organization affects - your mindset.
It’s so hard to have a GROWTH mindset when you can’t even think about tomorrow because you’re so frazzled with today. When you’re disorganized you often feel overwhelmed which leads to a lack of mentality instead of a growth mentality. You’ll find that when you get organized, you’ll think so much CLEARER and have less clutter filling your brain.
So the real question is, how do you get organized? The first thing I recommend is to use a project management tool like asana, learn more about it in this post here. This will help you stay on track with deadlines, deliverables, and team support. The second thing I recommend is Google Drive. Do NOT, I repeat DO NOT just dump files in there. Organize it by folder -- i.e. content folder, graphics folder, program folder, admin folder, etc. Then write down your processes for things. Onboarding, content creation, launches, etc. That way you don’t have to go digging for things down the line or re-create the wheel. The final thing I would suggest is to outsource. Some people (like me) are wired for organization, and others just aren’t. That’s 100% A-OK. I promise it’s worth the investment to hire out someone to get your business organized and functioning at a higher level. The investment is WELL worth it. If you’re looking for more tools and systems to get organized, I list them out in this blog post here.
There you have it. You’re not alone, as this is a common issue affecting so many business owners. I promise if you take the time to organize your business and set up the right systems and tools, as well as hire the right team, you’ll not only be saving yourself money but also increasing your energy and gaining back valuable time in your business.
Katelyn Hamilton is an Online Business Manager and Get Your Sh!t Together Strategist. She helps busy entrepreneurs organize, strategize and prioritize their business to go from overwhelmed to out-in-front.
After spending 6 years in the corporate world working with multimillion dollar companies, top-rated chefs and celebrities, she launched her own business to find more flexibility and freedom. She matched her corporate salary in just one year of starting her business.
Katelyn is also a wife, stepmom, dog mama of three furry friends, fitness lover, sports fanatic (Go Dawgs) and dreams of living at the beach.
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