Welcome to Systems with Speed
The done-for-you accelerator that gets you the small business automation systems you need NOW.
In this done-for-you backend operations intensive, I build you a custom system(s) that will be easy-to-use and will make you fall head-over-heels in love with your business again.
No more hours spent working IN your business. No more pulling your hair out because you don’t know what tools you need or how to set the dang things up! No more wishing you could feel like a rockstar who already has a power-base setup for success.
Systems with Speed
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"Nothing worked as it was supposed to in Dubsado. A system that was supposed to be saving me time, money and manual work was actually creating more work and steps. Katelyn took the time to understand my business and the onboarding and offboarding steps my clients needed. She put everything together in a seamless way and things are functioning on autopilot now. Thank you!"
- Kelly McKenna, Business Coach for Therapists
"Before hiring Katelyn the backend of my coaching business was a mess."
Imagine if your ideal client decides she wants to work with you and is ready to move forward. Boom. With the click of a button, she will now receive an automated sequence customized to her with a contract, invoice, questionnaire and welcome packet.
No more sending 101 emails back and forth, or searching your sent mail for that email template you can pull from the last client you onboarded. No more manually having to set up an invoice and hit send.
When she signs on, you don’t have to do anything else but click a button to start a workflow to deliver everything she’ll need to get started and feel supported by you - all because you your backend operations set up effectively.
HAS TO BE YOUR BEST IMPRESSION
Your first impression
DO YOU SEE HOW MANY HOURS ARE GOING RIGHT BACK INTO YOUR BUSINESS?? YASSSSS!!!
They are MASSIVE game-changers for busy entrepreneurs who would rather focus on their clients than working IN their businesses.
I am a total tech nerd and it makes me giddy to set up business automation systems like these.
That’s why I’ve made this insanely affordable at only $2,495
book a free consult
When you Get Your SH!T Together with a FULL DAY, done-for-you, Systems with Speed Intensive, you’ll get your backend operations set up and business automations in place.
look like?
What does a
We jump on a pre-call so that I can understand more about the ins and outs of your business, what you need, and pair you up with the tools you need to help you show up like a BOSS.
Then, I take care of the rest.
Following the call you’ll work off of our joint Google doc to deliver the items I need to set up your system(s). Then, the following week I’ll spend time getting things set up and asking questions along the way either via slack, email or Voxer (Whatever is easiest for you!).
The following week we’ll hop on another call if needed to align on any outstanding questions, discuss what was put in place and determine if there’s any additional items needed to make things run smoothly.
Once I’m done putting your new systems and processes into place, I’ll send you videos with details about what was set up, and how it all works for you to reference moving forward or pass along to your team (I’m essentially creating video SOPs for you).
Once you decide you’re a HELL YES!
i'm so ready!
Then...BOOOOOM!
YOU’RE READY TO ROCK YOUR BIZ.
Your new backend operations give you back time by simplifying repeatable processes that you use often (daily!!)
Your business systems remove pressure points and stressors from your mind (those cost us a fortune, emotionally!)
Your business automations make things flow more easily by interconnecting tech that are made to be intertwined, so you spend less time back and forth between clunky program after clunky program (less frustration, #amiright?)
Your new CRM strategy helps prospects and clients feel more at ease with their choice of working with you because your backend operations create cohesiveness that feels upscale (and that equals trust!)
This is literally not a vanity service...it’s a SANITY service.
One you (and your clients!) deserve.
Software and programs I use will be chosen based on your needs. With so many options out there it’s hard to know what the best choices are for you. The good news? I work in a variety of systems that my clients use daily, so I know the ins and outs of most!
I’ll provide my recommendations as to what and why it’s best for you. Not all businesses are the same, and I’m here to make YOUR life easier at the end of the day. I also totally understand that people think differently, so not every system is for you.
So, if you know you want me to stay away from ClickUp, we will stay away from ClickUp (I know...it’s a BEAST, and can be better suited for my more tech-minded business owners).
If you want a solid CRM to help you stay connected more easily, we can choose what would work best for your needs to best serve your clients…it will all come down to the programs that offer you everything you need...without breaking the bank.
If you're spending 16 hours every month in your business going through these extra steps and spinning your wheels, multiply that by your hourly rate.
Now, I know your time is invaluable, but let’s pick a middle-of-the-road value of $150 per hour. 16hrs x $150 = $2400 that working in your business is costing you each month.
Investing $2,495 into your business once could give you back at least 10 of those hours each month. Allowing you to make $1500 more than what you’re making now, instead of throwing it out of the window because you’re having to do it all yourself (and not to mention the intensive essentially pays for itself in a month. How’s that for some girl math!?).
While there are SO MANY OPTIONS to help you run your business, I find that there are a few common issues business owners face, and a handful of platforms used to solve these problems.
Most frequently set up platforms include:
The most common platform I set up for business owners is Dubsado.
While Dubsado is a total game-changer for your business, it’s not exactly super intuitive. I’ve spent hours working in Dubsado for my own business and setting it up for my clients.
this is what i need!
Not to say what they have doesn’t work, it just doesn’t work well. It’s clunky. It’s manual. It’s not a great first impression or client experience. They spend more time in this part of the process vs. nurturing their new clients in getting started right.
What I do is walk through a client onboarding process on the pre-call to figure out how we can create the most efficient, user-friendly, hands-off automation for a new client from the second they make contact with you.
I also set up a lot of kick-ass email marketing funnels for my intensive clients. From the freebie to nurturing your audience to asking for the sale. I set up the framework for all of that to happen and all my clients have to do is plug in the content.
I often find my clients lack an efficient onboarding process for their clients.
To help my Systems with Speed clients stay organized without additional support from me month-to-month, I highly recommend a project management tool like Asana or ClickUp.
I do custom Asana or ClickUp build outs and provide templates for my clients to use to make sure they’re serving their clients in the best way possible, staying up-to-date on all tasks and removing “brain space” for the repetitive weekly/monthly to-dos by having it all in a PM tool.
Of course, these are just a few examples, but definitely the most common ways I help business owners get organized and create efficiencies in their business.
How will I keep everything organized?
Systems with Speed is for:
Business owners who know they are tired of taking 100 steps to do one job
Entrepreneurs who have been up and running, at a frenetic pace, but know there’s something better out there than what they’ve been doing
Business owners who are unsatisfied with their backend operations systems currently
Entrepreneurs who are just starting out and don’t yet know what tools are out there or what they should be focusing on to create a powerful foundation for their biz
Business owners who are ready for their next level of business
There isn’t a monthly fee owed to me after your intensive - when we’re done, we’re done! But, depending on which software and programs we use, there will likely be small-ish monthly fees to them.
That said, I try to hook you up with things that are not crazy. If your budget is not set up for a $149 a month Kajabi membership, we definitely won’t be doing that.
I’m very aware of your financial needs when I set up your systems and we’ll align on everything before we get started so there are no surprises when your monthly platform fees begin..
If you’re looking for continued strategic support there is an opportunity to continue working together past this intensive.
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Client
"After working with Katelyn during my intensive, I have been able to work more efficiently"
"I’ve had more time to work on client projects and less time formulating emails. She paid so much attention to detail, was extremely helpful and knowledgeable about her craft. Before I hired Katelyn to set up my back-end systems, I was spending SO much time typing up emails and doing admin work. She has absolutely given me more freedom and flexibility in my business and I would recommend her time and time again.”
- Vee W., Rebranding Your IG with Vee
Love
let's chat
If you’re not sure, let’s jump on a quick call. I’ve designed these to be for all levels of business, but especially for business owners who are just starting out who need systems in place but aren’t ready to onboard an OBM quite yet.
Don’t worry, you’re going to get all the tools you need to make your not-so-tech-savvy-ness not be an issue. I will make sure you understand how to get the most out of every software or program we put into place for you. Plus, you’ll have reference videos to go back to once the intensive is over to support you until you get the hang of your new systems.
I’m Katelyn Hamilton, and I’ve been immersed in this world of tech, organization, marketing, and public relations for years at the corporate level. But I’ve found a new home... among entrepreneurs like you who have a mission and are working hard to carry it out... maybe a little TOO hard, if I’m being honest..
I help high-achieving mom entrepreneurs reduce stress and create space to generate more revenue and expand their impact.
Time is one of our most precious commodities and I take yours very seriously.
So if you’re ready to stop taking 100 steps to make 3 (hugely important) things happen, let’s DO this!
“I feel like a weight has been lifted off my chest."
"Previously, when new clients would inquire about my work, I would feel a sense of overwhelm knowing the system I had put in place wasn't working but would have to. Now, my business feels so much lighter.I am excited to see the long term results of Katelyn's work. Instead of stressing about client communication and organization, I get to focus on the parts of my business that I love. That is everything.”
-Jaye W., Jaye Bird
